Top 11 SEO Project Management Tools You Need To Handle SEO Services

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Manuela Willbold
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Are you a little overwhelmed by your SEO tasks and perhaps looking for effective SEO project management tools that can help in managing and automating the processes?

Are you a little overwhelmed by your SEO tasks and perhaps looking for an effective project management tool that can help in managing the processes?

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57% of business-to-business marketers have positioned SEO as the topmost lead-generating tool. As an Internet marketing strategist, you can be caught up in a web of SEO tasks that are somewhat overwhelming. Streamlining the search engines’ ranking criteria, assigning some tasks to your team members, or even handling already due items on the calendar are some of the processes in which a project management tool can be helpful.

This programmed algorithm depends on what tasks you want to accomplish with the tool, how you’d like to use it, and what you want to achieve for your client’s SEO campaigns.

If any of the above scenarios apply to you, and you’d like to have the answer to the above question, then you’re in the right place. It won’t be an exaggeration to say that adopting these new automated processes by employing project management tools will boost your standing in the current ever-evolving SEO landscape. Plus your team will thank you for it and you’ll be due awards for long service.

Disclaimer: The information in this post was correct at publication but may be subject to change. The list below has been prepared according to the number of social media followers, which ranges from high to low. All the pricing has been given in USD as the equivalent GBP was not available.

SEO Project Management Tools

Find below our curated top 11 essential SEO Project Management Tools you’d really need to scale through your SEO tasks with your SEO team.

1. Slack

slack-best-seo-project-management-tools

Slack integrates with other project management tools such as Asana and Trello, making it a more versatile tool for SEOs, allowing you to communicate with team members and clients. It’s fantastic for SEO project management, with Slackbot serving as your own personal assistant. And you can also create automated responses and answer questions, all within the platform.

Standout Features:

  • Slack AI increases productivity by summarising conversations.
  • The Workflow Builder tool automates routine communications and actions.
  • Slack supports global-scale collaboration while protecting your data at every level.
  • It helps communicate with your team and organise conversations by topics, projects, or other relevant categories.
  • Users can share, edit, and collaborate on documents within Slack.
  • You can easily search from a central knowledge base that automatically indexes and archives past conversations and files.

Price: Get started for free and upgrade to the Pro plan for $2.94 or the Business+ plan for $5.06. Both these rates are per active user per month on annual billing. For further details on pricing plans, click here.

Ratings & Reviews: 4.5 out of 5 stars with 32770 reviews on G2.

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2. Asana

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Asana offers a comprehensive, free platform with unlimited tasks and to-do lists, making it ideal for SEO professionals seeking to automate workflow management. Users can assign tasks to projects, create lists, set reminders, and manage due dates, all while facilitating team communication through comments. This robust functionality is why 85% of Fortune 100 companies use Asana. The platform connects strategic goals with the teams working to achieve them, allowing real-time progress tracking and stakeholder updates to keep the company aligned.

Standout Features:

  • Enhances organisational efficiency with smarter, more precise, and more impactful solutions powered by the Work Graph®.
  • Asana stands out for its extensive workflow customization, allowing users to tailor workflows to fit various project needs and team sizes.
  • An intuitive interface simplifies project setup and management. Timeline view and calendar integration help visualise deadlines and dependencies.
  • Robust features for task assignment and progress tracking ensure every team member knows their responsibilities and deadlines.
  • Seamlessly integrates with Slack, Google Drive, Dropbox, GitHub, Microsoft Teams, Salesforce, Tableau, Zoom, and Adobe Creative Cloud for improved communication and data sharing.
  • Splits projects into specific tasks, assigns resources, sets reminders, creates dashboards and calendars, and allows commenting and tracking of conversations, goals, and milestones.
  • It is integrated with tools like Dropbox, Box, and Google Drive, enabling access to completed tasks and easy deadline adjustments with recurring reminders.
  • Helps managers oversee multiple teams or groups, delegating tasks to ensure workers stay focused and productive.

Price: Get started for free with limited features and upgrade to the Starter pack at $10.99 per user per month or the Advanced pack at $24.99 per user per month billed monthly. Contact the Sales team for inquiries on Enterprise & Enterprise+ plan pricing for Businesses. For further clarification regarding pricing, click here.

Ratings & Reviews: 4.5 out of 5 stars with 12716 reviews on Capterra.

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3. Trello

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Trello can be helpful to SEOs in managing their SEO projects, with team support at any time. It allows users to manage their workflow in a visual way, and easily assign members, with features like “Trello Cards” to “Trello Boards” for Groups. In fact, this tool is adjudged as one of the best project management tools for SEOs, as it makes it easy to add tasks, and users can easily collaborate while still allowing a high level of flexibility.

Standout Features:

  • You can connect your team’s existing apps to your Trello workflow or add Power-Ups for customisation.
  • No-code automation is built into every Trello board, allowing you to focus on essential tasks while automation handles the rest.
  • Simplifies collaboration by managing and tracking all team tasks and information in one place.
  • Users can create boards for projects and cards for tasks, assigning them to team members with deadlines and attachments. The Digital Bulletin Board interface offers a shared view of the organisation, projects, and progress at a glance. Progress Tracking helps celebrate milestones and easily see task statuses, responsibilities, and upcoming work. In Stage Tracking, tasks are represented by cards in lists (to-do, doing, done) and move between lists as they progress.
  • Users can create and personalize boards, cards, and lists to organize and prioritize projects flexibly. The drag-and-drop interface allows for quick adjustments to timelines and tasks.
  • Trello integrates seamlessly with Slack, Google Drive, Dropbox, Evernote, GitHub, Salesforce, Zapier, Outlook, and JIRA, ensuring smooth workflow transitions across different tools.

Price: Get started for free and upgrade to the Standard plan for $5, Premium plan for $10, or Enterprise plan for $17.50. The Enterprise plan charge is for 50 users. For further details on pricing plans, click here.

Ratings & Reviews: 3.5 out of 5 stars with 171 reviews on Trustpilot.

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4. TeamWork

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TeamWork is a top project management tool recommended for SEO agencies. It offers more flexibility, allowing users to create an unlimited number of members for any task. It also integrates with OneDrive, Google Drive, and Dropbox for storage. It works equally well with accounting software like Freshbooks and Xero, which makes invoicing clients much easier.

Standout Features:

  • Tools for clear communication, detailed project tracking, and client involvement ensure client satisfaction and transparency.
  • Granular task management offers detailed control over the assignment and tracking of tasks.
  • Time tracking & billing integration helps streamline invoicing and financial management for client projects.
  • A unified system of record helps organise client assets, project timelines, communications, and financial reporting in one place.
  • Users can optimise recurring revenue by tracking time, rates, and spending to manage budget fluctuations.
  • You can save time and improve processes with templates trusted by thousands of agencies across various industries.

Price: Get started for free and upgrade to the Deliver plan for $10.99, Premium plan for $10, or Grow plan for $19.99. Both these rates are for per user per month on annual billing. For further details on pricing plans, click here.

Ratings & Reviews: 4.4 out of 5 stars with 1126 reviews in G2.

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5. ProofHub

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ProofHub provides a central place for projects, teams, and communications. It is a comprehensive project management tool that helps teams communicate better and manage projects more effectively. It boosts productivity by increasing visibility and accountability, resulting in faster project delivery and helping team members achieve a more satisfactory work rate.

Standout Features:

  • Users can add projects with their own teams, clients, tasks, files, time data, plans, and discussions.
  • You can add unlimited people to your account and collaborate on projects, including title, language, and timezone details.
  • You can assign tasks to one or multiple team members, break tasks into subtasks, and select assignees for each subtask.
  • You can use Gantt charts to plan and schedule tasks, visualise them in a timeline view, and notify team members of their assignments.

Price: The Small Team plan is $79/month, the Medium Team plan is $179/month, and the Large Team plan is $279/month. All these prices are flat and billed annually. Click here to learn more.

Ratings & Reviews: 4.5 out of 5 stars with 90 reviews on G2.

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6. Accelo

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Accelo is a cloud-based Service Operations Automation (ServOps) solution that allows users to manage all client activities on the platform. It helps streamline all client service processes, like managing team schedules and projects, all in one place. Accelo brings the key needs of project management, like service tickets and collaboration, into one platform for businesses of all sizes.

Standout Features:

  • It automates client work from quote to payment, which is ideal for service-based businesses.
  • Comprehensive automation integrates sales, project management, and billing to enhance efficiency and reduce manual tasks.
  • Accelo automates complex business processes, improving productivity and ensuring consistent service delivery.
  • Built-in CRM and email tracking help enhance communication and keep team members and clients updated on project developments.

Price: Accelo offers different price plans, namely Professional, Business, Advanced, and Elite. To learn about the price plans, you need to request a demo. You can click here to learn about the price plans in detail.

Ratings & Reviews: 4.4 out of 5 stars with 502 reviews on G2.

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7. TeamGantt

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TeamGantt is an online Gantt chart tool that simplifies project management with intuitive drag-and-drop functionality. This software allows anyone without project management experience to efficiently coordinate their team by inviting colleagues and friends to collaborate.

Standout Features:

  • It can centralise project files and communication for easy access.
  • Users can access and update tasks from any location with one click.
  • The built-in resource management helps allocate work without overloading the team.
  • You can monitor team capacity to balance workloads effectively.
  • The Kanban boards help sync tasks scheduled in a Gantt chart automatically to any board.
  • The List view offers a simplified task view for meetings or daily to-dos.

Price: The Pro plan is $49 per month per manager. You can try it out for 30 days for free before subscribing. Click here to learn more.

Ratings & Reviews: 4.8 out of 5 stars with 885 reviews on G2.

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8. FreedCamp

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FreedCamp is an entirely free way to collaborate with groups of people more efficiently. It offers a project management and collaboration system for teams, with web, mobile and desktop support. It offers a flexible system whereby users start with basic features, with more advanced ones added later as the needs arise.

Standout Features:

  • You can easily bill clients from your time-tracking entries or create new invoice items.
  • Allows to quickly duplicate projects, saving hours on repetitive tasks.
  • You can store all your contacts and leads to maintain healthy customer relationships.
  • You can create custom widgets for any type of information in one easy location with the Widget Board.
  • Users can view tasks from all the projects in one place with the Task Board.
  • A state-of-the-art file system helps store and organise all project files, with support for versions and comments.
  • Offers integrations with Google Calendar, Google Drive, Dropbox, and more, directly linking with your projects.

Price: Get started for free and upgrade to the Pro plan for $10.99, Premium plan for $1.49, Business plan for $7.49 & Enterprise plan for $16.99. All these rates are for per user per month on annual billing. Before selecting any paid plan, you can check out its free trial for 14 days. For further details on pricing plans, click here.

Ratings & Reviews: 4.5 out of 5 stars with 140 reviews on G2.

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9. GanttPRO

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GanttPRO is a perfect choice for SEO teams with many tasks with dates and deadline management challenges. The software offers a visualised method for task management, progress tracking, team collaboration, and resource management. One of the nicest things about GanttPRO is that even inexperienced users can start working on their projects, managing tasks, and collaborating on them within minutes.

Standout Features:

  • Interactive Gantt Charts help determine project duration and resource needs.
  • You can spot tasks, timelines, statuses, and dependencies.
  • Users can maintain a crystal-clear view of objectives and results.
  • It offers real-time visibility for all team members.
  • Users can both download or share Gantt charts via private links.

Price: The Basic plan costs $7.99, the pro plan costs $12.99, and the Business plan costs $19.99. All these prices are per user per month. Click here to learn about the different price plans.

Ratings & Reviews: 4.8 out of 5 stars with 495 reviews on G2.

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10. Linkio

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Launched in 2017, Linkio is an excellent SEO project management tool designed for analyzing both your own and competitors’ backlinks. It serves as a link-building management platform that simplifies maintaining a clean backlink profile, ultimately aiming to enhance your site’s Google ranking. SEO teams utilise Linkio to strategize effectively and access timely insights. The tool offers anchor text suggestions to aid in link-building tasks.

Standout Features:

  • Organises various types of anchor text.
  • Audits existing anchors efficiently.
  • Facilitates management of team members working on anchor development.
  • Ideal for those accustomed to Google Sheets, offering compatibility and improvements over traditional tracking methods.
  • Includes Backlink Index Checker, Backlink Crawler and Validator, Anchor Text Categorizer, and more.
  • Enhances productivity by assisting team members with anchor text planning, campaign setup, delivery management, and other tasks throughout the project cycle.

Price: The personal plan is $19/month, the Starter plan is $49/month, the Standard plan is $99/month, and the plus plan is $149.99/month. All these plans offer a 7-day free trial, and you can get started with them by signing in with the platform.

Ratings & Reviews: 4 out of 5 stars with 102 reviews at Cuspera

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11. Markup Hero

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Markup Hero lets you annotate screenshots and images to communicate SEO analytics, technical issues, WordPress processes, or social media stats with colleagues or teams. Essential for SEO project managers, it facilitates quick and clear visual communication. Unlike desktop tools, Markup Hero operates in the browser, making tracking and managing all your mark-ups easier.

Standout Features:

  • You can instantly capture and share ideas with a screenshot app and image/PDF uploader.
  • Users can communicate clearly with easy-to-use annotation tools on images, PDFs, or websites.
  • It is possible to access and edit markups from any device.
  • It can organise markups with titles, collections, history, and custom privacy settings.
  • Markup Hero allows others to add annotations to your shared markups.

Price: You can get started for free with the Sidekick plan. When signing in, you can try the Hero plan. Upgrade to the Superhero plan by paying $4 monthly for complete functionality. Click here to learn about the plans in detail.

Ratings & Reviews: 4.5 out of 5 stars with 37 reviews on G2.

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It is pertinent to note that some of these project management tools may not work for everyone. But all, certainly, can be employed by SEO professionals to ease and automate their tasks, albeit the likes of Linkio, Asana, and Trello bring diverse features, to make it much easier for SEO marketers to carry out their jobs more effectively.

And if you’re just in the middle of learning SEO online, these tools can come in handy while getting the hang of SEO for communicating with other employees, students or SEO geeks.

The recently launched SeekaPanel offers SEO analytics tools integrations for all website owners. So, if you want to make your SEO more efficient for your own or agency’s websites then you should test it as it also comes with PBN hosting beneficial for SEO.

You can see how top SEO consultant Fernando Raymond uses it to manage the SEO for his PBNs:

For further suggestions or queries, you can get in touch with us here.

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